All Features
Everything included in every plan: check-in, badges, notifications, security, documents, analytics, and multi-location management.
How Many Ways Can Visitors Check In?
VMS supports 6 visitor check-in methods, from QR code scan in 10 seconds to bulk group registration for 100+ guests. No app download required.
QR Code Check-In
Pre-registered visitors scan their invite QR on the lobby tablet. Check-in under 10 seconds. No typing, no app download.
Smartphone Contactless
Visitors scan a lobby poster with their own phone and complete check-in on their device. Zero shared surfaces. No app install.
Tablet Kiosk Walk-In
Walk-in visitors enter details on an iPad or Android tablet. Guided flow with photo capture, NDA signing, and badge printing.
Pre-Registration via Calendar
Hosts pre-register from Google Calendar or Outlook. Visitor gets email with QR code, WiFi details, parking, and directions.
Returning Visitor Memory
Repeat visitors check in with one scan. System remembers name, company, photo, signed docs. Only asks what changed.
Group & Bulk Check-In
Register entire groups at once, training sessions, events, interview days. Each person gets their own QR, badge, and host alert.
How Does VMS Notify Hosts When Visitors Arrive?
The moment a visitor checks in, their host receives an instant notification. VMS supports 6 channels so hosts never miss an arrival.
Slack
DM with visitor name, photo, company, and a one-tap 'On my way' reply button
Microsoft Teams
Rich notification with visitor details, photo, and quick-reply actions
Instant email with full visitor details, photo, and check-in timestamp
Rachel Martinez
from Acme Corp is here
Rachel Martinez
9:14 AM · Lobby A
SMS
Text alert to host's mobile with visitor name and company
Voice Call
Automated call to the host's desk phone or mobile on visitor arrival
Group Alerts
Notify entire teams, security desks, or reception groups simultaneously
How Does Automatic Visitor Badge Printing Work?
VMS prints branded visitor badges automatically the moment check-in completes, with photo, name, host, access zone, and expiry time.
Instant Auto-Print
Badge prints the second check-in completes. Compatible with Dymo LabelWriter 4XL/450, Brother QL, and Zebra ZD series.
Custom Badge Design
Drag-and-drop designer. Company logo, visitor photo, host name, purpose, access zones, and expiry time. Fully branded.
Color-Coded Visitor Types
Different colors for contractors, interviewees, VIP guests, delivery. Security identifies visitor types at a glance.
Time-Limited Expiry
Badges display expiry time. After expiry, visitor shows as overdue in the dashboard and security is auto-alerted.
Rachel Martinez
Acme Corporation
Host: John Davis
Zone
Floor 3 · West
Expires
5:00 PM
Auto-prints on Dymo, Brother, Zebra
How Does VMS Screen Visitors for Security Threats?
VMS screens every visitor against your internal watchlist in real time, captures photo ID, verifies identity, and maintains encrypted audit trails.
Watchlist Screening
Maintain banned/flagged individuals with reason codes, photos, notes. Import via CSV. Every check-in screened in real time.
Configurable Response
On watchlist match: auto-block entry, require manager approval, or silently flag for security review. Configurable per policy.
Photo & ID Scanning
Auto photo capture. Optional government ID scanning (US driver's license, passport) for defense, pharma, data centers.
Identity Verification
Cross-reference visitor details against government ID. Detect discrepancies in name, company, or purpose of visit.
Encrypted Audit Trail
Every check-in, screening, flag, and override logged with timestamp. AES-256 at rest, TLS 1.3 in transit. Tamper-proof.
Emergency Evacuation Lists
Real-time list of every person checked in across all locations. Accessible from any device during emergencies.
Can Visitors Sign NDAs and Waivers Digitally?
Yes. VMS supports digital NDA signing, custom forms with conditional logic, pre-arrival signing, and secure cloud storage with one-click export.
Digital NDA Signing
Upload NDA template. Visitors sign on tablet. Timestamped, linked to visit record, stored securely in the cloud.
Custom Forms
Build check-in forms with conditional logic. Health screening, safety waivers, WiFi terms. Different questions per visitor type.
Pre-Arrival Signing
Send documents before the visit. Visitors sign from their phone. On arrival, a QR scan completes check-in with zero paperwork.
Storage & Export
All signed documents in the cloud. Search by visitor, date, or type. Export individual docs or bulk ZIP for compliance audits.
Non-Disclosure Agreement
Acme Corporation - Visitor NDA v2.4
Signature
Rachel Martinez
Apr 7, 2026 9:12 AM
What Visitor Analytics and Reports Does VMS Provide?
VMS provides live occupancy dashboards, peak hour analysis, one-click compliance reports, and advanced search.
Live Occupancy Dashboard
See every person checked in right now across all locations. Filter by building, floor, host, or visitor type.
Peak Hour Analysis
Identify busiest check-in days, peak arrival hours, seasonal patterns. Staff your front desk based on real data.
One-Click Reports
Generate visitor logs by date, host, company, or location. Export CSV or PDF. Ready for GDPR, HIPAA audits.
Advanced Search
Search any visitor by name, company, email, phone. Filter by status, type, flags, or host. Find any record in seconds.
38
On-site now
124
Today total
18s
Avg check-in
Peak hours today
Can VMS Manage Visitors Across Multiple Office Locations?
Yes. VMS supports unlimited locations from a single admin dashboard, with centralized policies, per-site overrides, role-based access, and 40+ languages.
Centralized Admin
Manage policies, watchlists, check-in flows, badges, and compliance across every location from one panel.
Location Overrides
Each site gets its own check-in questions, NDA templates, badge layout, and language while inheriting global security.
Role-Based Access
Global admins see everything. Site managers see their site. Front desk sees their lobby. Security sees alerts.
Cross-Location Search
Find any visitor across all locations. Complete history: every site, check-in, document, and screening result.
40+ Languages
Kiosk in 40+ languages. Auto-detect visitor preference. Custom translations for questions, NDAs, and badge labels.
What Security and Compliance Standards Does VMS Meet?
VMS meets 8 enterprise-grade compliance standards including GDPR, HIPAA, CCPA, ITAR, ISO 27001, and AES-256 encryption.
EU/UK privacy. Auto retention. Right-to-deletion.
Independent security audit. On track 2026.
Healthcare safeguards. BAA available.
California privacy. Visitor data rights.
Defense & aerospace compliance.
Supply chain anti-terrorism.
InfoSec management framework.
Military-grade encryption at rest.
Visitor Management System vs. Paper Logbook
10 reasons to switch from paper visitor logs to a digital visitor management system.
Frequently Asked Questions About VMS Features
Get detailed answers about visitor management system features including check-in methods, security screening, integrations, compliance standards, and multi-location management.
Ready to Try the Most Complete Visitor Management System?
Everything on this page is included in every plan. Plus 5 additional modules: queues, attendance, deliveries, meeting rooms, and desk booking.