Visitor Management Features
The most complete VMS
in the US & Canada
6 check-in methods. 6 notification channels. Watchlist screening. Badge printing. NDA signing. Real-time analytics. Multi-location. 100+ integrations. 8 compliance standards. All included from $20/mo.
6 ways to check in a visitor
QR code, smartphone, tablet kiosk, calendar pre-registration, returning visitor memory, or bulk group import.
QR Code Check-In
Pre-registered visitors scan their invite QR on the lobby tablet. Check-in under 10 seconds. No typing, no app download.
Smartphone Contactless
Visitors scan a lobby poster with their own phone and complete check-in on their device. Zero shared surfaces. No app install.
Tablet Kiosk Walk-In
Walk-in visitors enter details on an iPad or Android tablet. Guided flow with photo capture, NDA signing, and badge printing.
Pre-Registration via Calendar
Hosts pre-register from Google Calendar or Outlook. Visitor gets email with QR code, WiFi details, parking, and directions.
Returning Visitor Memory
Repeat visitors check in with one scan. System remembers name, company, photo, signed docs. Only asks what changed.
Group & Bulk Check-In
Register entire groups at once — training sessions, events, interview days. Each person gets their own QR, badge, and host alert.
6 channels. Your host knows instantly.
The moment a visitor checks in, their host is notified. No lobby phone calls. No forgotten visitors.
Slack
DM with visitor name, photo, company, and a one-tap 'On my way' reply button
Microsoft Teams
Rich notification with visitor details, photo, and quick-reply actions
Instant email with full visitor details, photo, and check-in timestamp
SMS
Text alert to host's mobile with visitor name and company
Voice Call
Automated call to the host's desk phone or mobile on visitor arrival
Group Alerts
Notify entire teams, security desks, or reception groups simultaneously
Branded badges that print automatically
Photo, name, host, access zone, and expiry — printed the second check-in completes.
Instant Auto-Print
Badge prints the second check-in completes. Compatible with Dymo LabelWriter 4XL/450, Brother QL, and Zebra ZD series.
Custom Badge Design
Drag-and-drop designer. Company logo, visitor photo, host name, purpose, access zones, and expiry time. Fully branded.
Color-Coded Visitor Types
Different colors for contractors, interviewees, VIP guests, delivery. Security identifies visitor types at a glance.
Time-Limited Expiry
Badges display expiry time. After expiry, visitor shows as overdue in the dashboard and security is auto-alerted.
Screen every visitor before they enter
Watchlist screening, ID verification, photo capture, and encrypted audit trails.
Watchlist Screening
Maintain banned/flagged individuals with reason codes, photos, notes. Import via CSV. Every check-in screened in real time.
Configurable Response
On watchlist match: auto-block entry, require manager approval, or silently flag for security review. Configurable per policy.
Photo & ID Scanning
Auto photo capture. Optional government ID scanning (US driver's license, passport) for defense, pharma, data centers.
Identity Verification
Cross-reference visitor details against government ID. Detect discrepancies in name, company, or purpose of visit.
Encrypted Audit Trail
Every check-in, screening, flag, and override logged with timestamp. AES-256 at rest, TLS 1.3 in transit. Tamper-proof.
Emergency Evacuation Lists
Real-time list of every person checked in across all locations. Accessible from any device during emergencies.
Legal documents signed in the lobby
NDAs, safety waivers, health declarations — signed digitally on the tablet or before arrival.
Digital NDA Signing
Upload NDA template. Visitors sign on tablet. Timestamped, linked to visit record, stored securely in the cloud.
Custom Forms
Build check-in forms with conditional logic. Health screening, safety waivers, WiFi terms. Different questions per visitor type.
Pre-Arrival Signing
Send documents before the visit. Visitors sign from their phone. On arrival, a QR scan completes check-in with zero paperwork.
Storage & Export
All signed documents in the cloud. Search by visitor, date, or type. Export individual docs or bulk ZIP for compliance audits.
Real-time visibility. One-click reports.
Live occupancy, peak hours, compliance exports, advanced search.
Live Occupancy Dashboard
See every person checked in right now across all locations. Filter by building, floor, host, or visitor type.
Peak Hour Analysis
Identify busiest check-in days, peak arrival hours, seasonal patterns. Staff your front desk based on real data.
One-Click Reports
Generate visitor logs by date, host, company, or location. Export CSV or PDF. Ready for GDPR, HIPAA, SOC 2 audits.
Advanced Search
Search any visitor by name, company, email, phone. Filter by status, type, flags, or host. Find any record in seconds.
One dashboard. Every office.
1 site or 100 — centralized admin, local overrides, role-based access, 40+ languages.
Centralized Admin
Manage policies, watchlists, check-in flows, badges, and compliance across every location from one panel.
Location Overrides
Each site gets its own check-in questions, NDA templates, badge layout, and language while inheriting global security.
Role-Based Access
Global admins see everything. Site managers see their site. Front desk sees their lobby. Security sees alerts.
Cross-Location Search
Find any visitor across all locations. Complete history — every site, check-in, document, and screening result.
40+ Languages
Kiosk in 40+ languages. Auto-detect visitor preference. Custom translations for questions, NDAs, and badge labels.
Plugs into your existing stack
Communication, calendar, identity, access control, automation, and HR. Plus REST API.
Communication
Calendar & Directory
Identity & SSO
Access Control
Automation & API
Compliance & HR
8 compliance standards
Enterprise-grade security for regulated industries.
GDPR
EU/UK privacy. Auto retention. Right-to-deletion.
SOC 2 Type II
Independent security audit. On track 2026.
HIPAA
Healthcare safeguards. BAA available.
CCPA
California privacy. Visitor data rights.
ITAR
Defense & aerospace compliance.
C-TPAT
Supply chain anti-terrorism.
ISO 27001
InfoSec management framework.
AES-256
Military-grade encryption.
VMS vs. paper logbook
10 reasons to switch.
Frequently asked questions
EXPLORE OUR COMPLETE PLATFORM
Visitor management is just the start. Explore all 6 modules.
Everything on this page is included. Plus queues, attendance, deliveries, meeting rooms, and desk booking. See our complete product suite.
No credit card required · Free plan available · Setup in under 5 minutes