HIPAA-Compliant Visitor Management for Healthcare
Protect your patients, staff, and facility with VMS. Health screening, visitor tracking, emergency lockdowns, and complete HIPAA compliance - purpose-built for hospitals, clinics, and healthcare facilities.
Built for Healthcare Environments
From patient visitors to pharmaceutical reps, VMS handles every healthcare visitor scenario with safety and compliance at the core.
Patient Visitor Management
Control visiting hours, limit visitors per patient, and ensure only authorized family members and friends gain access. Track every visit with timestamps and room assignments.
Vendor & Pharmaceutical Reps
Dedicated check-in flows for medical device vendors, pharmaceutical representatives, and service contractors. Require credential verification before granting access.
Infection Control Screening
Custom health screening questionnaires during check-in. Flag visitors showing symptoms and route them through appropriate protocols before entering patient areas.
Emergency Lockdown
Instantly see who is in your facility during an emergency. One-click lockdown mode restricts new check-ins and provides real-time headcounts for first responders.
Volunteer Coordination
Manage volunteer check-ins with role-based access. Track hours, assign areas, and maintain background check records all within the same platform.
Restricted Area Access
Define zones within your facility. Visitor badges display authorized areas, and the system alerts security when someone attempts to access restricted zones.
Built for HIPAA from the Ground Up
VMS is not a general-purpose tool retrofitted for healthcare. Every feature is designed with patient privacy and HIPAA compliance in mind.
HIPAA Business Associate Agreement
VMS signs a BAA with every healthcare customer. Your protected health information is handled according to HIPAA requirements at every level.
PHI Access Controls
Role-based permissions ensure only authorized staff can view patient visitor logs. Every access is logged and auditable.
Data Encryption
AES-256 encryption for all data at rest. TLS 1.3 for data in transit. Your visitor records are protected end to end.
Automatic Data Retention
Configure retention policies to automatically purge visitor records after a set period. Stay compliant without manual cleanup.
Audit Trail
Complete, tamper-proof audit trail of every visitor interaction. Export detailed reports for compliance officers and regulators.
Breach Notification Support
In the unlikely event of a data incident, VMS provides the documentation and logs needed for timely breach notification reporting.
Know Who Is in Your Facility at All Times
During emergencies, every second counts. VMS gives you real-time visibility into exactly who is on-site, where they are, and how to account for everyone.
- One-click emergency lockdown stops all new check-ins instantly
- Real-time headcount of all visitors currently on-site with locations
- Emergency notification system alerts all staff and visitors simultaneously
- Automated visitor list export for first responders and law enforcement
- Post-incident reporting with complete timeline of events
Emergency Dashboard
Frequently Asked Questions
Is VMS HIPAA compliant?
Yes. VMS is fully HIPAA compliant. We sign a Business Associate Agreement (BAA) with every healthcare customer, encrypt all data with AES-256, maintain complete audit trails, and provide role-based access controls to protect patient visitor information.
Can we screen visitors for health symptoms during check-in?
Absolutely. VMS supports custom screening questionnaires that visitors complete during check-in. You can configure questions, set flag conditions, and define routing protocols for visitors who trigger a screening alert.
How does the emergency lockdown feature work?
Authorized administrators can activate lockdown mode from any device. This immediately stops new check-ins, generates a real-time list of all visitors currently on-site with their locations, and sends emergency notifications to designated staff members.
Can we limit visitors per patient?
Yes. You can set visitor limits per patient, restrict visiting hours, and maintain an approved visitor list for each patient. The system automatically enforces these rules during check-in and alerts staff when limits are reached.
Does VMS integrate with hospital systems?
VMS offers API access on the Enterprise plan for integration with EHR systems, access control hardware, and hospital directories. We also support Slack, Microsoft Teams, and email for staff notifications.
Protect Your Patients and Facility Today
HIPAA-compliant visitor management with a signed BAA. Set up in minutes, not months. No credit card required to start.